help.gestsystem.com

Welcome to the GEST Society. This site offers GEST users comprehensive information and tips to support their work. Whether you are a seasoned veteran or a complete beginner, this site has everything you need to know to use GEST smoothly. 

The essence of GEST, Smart Event Flow, move your production forward smoothly. GEST organizes pre-production, communicates internally, collects and compiles data, structures production, makes external communication easy, and helps you sign people in. Finally, you get statistical information that helps you plan for the next year.

As a first timer, it might make the most sense to start from Settings. To get the most out of the tool, open GEST on your desktop as you go through the instructions. Watching the videos help you get most out of GEST.

Settings & usernames

Here you get to know the settings of GEST in more detail, so that the implementation of the system will be as smooth as possible. In this section, we discuss user account settings, creating usernames and data protection.

Settings settings Creating a new user ID

Project management

Organize your project into manageable chunks using the project management tool. Share tasks and areas of responsibility, communicate internally, and stay up-to-date on production progress. On this page, you can familiarize yourself with the various functions of project management and create a clear foundation for your project before starting the actual production work.

Plan - communication, files, tasks and projects project creation project management internal communication design tasks file manager

External communication

Organize your project into manageable chunks using the project management tool. Share tasks and areas of responsibility, communicate internally, and stay up-to-date on production progress. On this page, you can familiarize yourself with the various functions of project management and create a clear foundation for your project before starting the actual production work.

External communication Communication design external communication communication

Products

Organize your project into manageable chunks using the project management tool. Share tasks and areas of responsibility, communicate internally, and stay up-to-date on production progress. On this page, you can familiarize yourself with the various functions of project management and create a clear foundation for your project before starting the actual production work.

Products design Products

Personnel groups and creating a form

The personnel group form is the base of every personnel group. Groups of people can be, for example, staff, volunteers, media or invited guests. The form creates a structure for the information collected from different groups of people and the management of these groups. See the instructions for making the form here.

Personnel groups Data collection - how do you create the forms? creating a person group Form creation data collection

Person form management & settings

Check the guidance on managing form and publication settings right here!

Personnel groups Data collection - how do you create the forms? publication settings form publishing settings layout of the form data collection

Publish a form

The publishing settings of a form define how it looks like to fill in a form outside of GEST. In the publication settings, you can, for example, change the visuals and advise the person filling in the form.

Personnel management Personnel groups Data collection - how do you create the forms? form publishing settings

Personal data update

Forgot to ask something? You can use the same form once completed for collecting additional information from the different personnel groups. The follow-up function is a good way to collect feedback, for example.

Personnel groups Data collection - how do you create the forms? backfill publication settings form publishing settings data collection

Input of additional contacts

GEST enables the registration of several groups of people with the same form using the "Enter additional contacts" function. This feature is especially handy for group registrations or avec invitations, for example.

Personnel groups Data collection - how do you create the forms? publication settings additional contacts form publishing settings data collection

Payment functions and adding products to individuals

Payment functions Through GEST, people can purchase various products, such as tickets, wristbands or physical products, when registering (using a form). Creating products is discussed in the section Products. Products can be paid for directly using the form when registering, the person can choose an invoice and the product can be paid for via a separate email link. If an email link has been selected as the payment method, the person first selects the product to be purchased using the form. After this…

Personnel groups Products and payment Form creation payment functions data collection Products