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help.gestsystem.com

Welcome to the GEST Society. This site offers GEST users comprehensive information and tips to support their work. Whether you are a seasoned veteran or a complete beginner, this site has everything you need to know to use GEST smoothly. 

The essence of GEST, Smart Event Flow, move your production forward smoothly. GEST organizes pre-production, communicates internally, collects and compiles data, structures production, makes external communication easy, and helps you sign people in. Finally, you get statistical information that helps you plan for the next year.

As a first timer, it might make the most sense to start from Settings. To get the most out of the tool, open GEST on your desktop as you go through the instructions. Watching the videos help you get most out of GEST.

Documents

You can use GEST to create various documents for groups of people, such as contracts, information materials, certificates, name tags or coupons. This section will cover creating document templates, utilizing placeholders based on form data, and sending documents to recipients electronically or for signature.

Personnel management Forms & registration Communication signature documents management tab let's go placeholder e-mail agreements external communication message templates VismaSign

Visma Sign & electronic signatures

In this section, you will learn about Visma Sign integration and electronic signing in GEST. You will learn how to send documents for signature, manage contract filing, and track the progress of the signature process.

Personnel management Integrations Forms & registration Communication signature documents let's go e-mail agreements VismaSign

Language versions of the form

This section will walk you through how to create and manage multilingual forms in GEST. You will also learn how language versions affect the content displayed on the form. You will learn how to enable language versions and translate fields and texts into different languages.

Forms & registration management tab personal forms registration language versions

Personnel management

The information collected through the form is managed on the person group homepage. This section will walk you through how you can handle personal data, utilize statuses and tags, send emails and text messages, and target products to individuals or larger groups.

Personnel management Forms & registration Products Communication personal forms let's go e-mail status tags text message data import and export external communication

Import and export of personal data

This section will cover how to transfer personal data to GEST using a CSV file and how to export existing data from the system. You will learn how to import multiple people at once from a ready-made table, as well as export data for further use, for example filtered by status, tags or products. It will also cover the correct file formats and settings that ensure that the data transfer is successful.

Personnel management Forms & registration csv management tab data import and export

Production tools

This section will walk you through GEST's production tools, or collections. You will learn how to create and manage different collections, such as organizations, venues, shifts, and schedules, and how to link people, products, and other production-critical information to them. These tools allow you to centralize event planning and management in one place.

The instructions cover the use of the Custom and Venue tools in more detail. Group/band, Production, Schedule and Timetable have different functionalities, so they are covered separately on their own pages.

Production tools custom holding venue

Production tool: Group/Band and Manager panel

In the Group/Band collection, the group has its own page where they can add and update information, submit necessary attachments, and add people coming to the event and possible invited guests within the limits set by the producer. The collection can be used for, among other things, registering and managing bands, vendors, and clubs.

Personnel management Forms & registration Production tools registration usernames holding log manager panel placeholder message templates

Production tool: Event schedule

With the event schedule, you can build and manage your event program in one view. You can add venues, performers, and people to the schedule, making it easy to manage all program-related information. If you want, you can also publish the schedule to your website via WordPress.

This section will walk you through creating a program schedule, adding venues, building program content, and adding performers and people to the schedule.

Production tools schedule holding timetable

Production tools: Production or spreadsheet tool

The spreadsheet tool allows you to compile event production-related information into a single spreadsheet. The tool is suitable for planning and coordinating construction, demolition, stage, area and logistics schedules, as well as schedules. The spreadsheet can also include information from Venue and Group/Band collections.

This section walks you through creating a production schedule, adding and editing data, and sharing the table with different stakeholders via a link or printout.

Production tools holding production production schedule

Production tools: Shift planning & management

This section will walk you through planning and managing shifts in GEST. You will learn how to create shifts and workstations, assign people to shifts, submit shifts for approval, and enable participants to book shifts via a post-fill link. You will also learn about shift tracking, capacity management, and printing and exporting shift lists.

Personnel management Production tools Communication holding placeholder e-mail schedule status work shifts external communication message templates